Esti Bookkeeping and Accounting Services – we, a business registered in the Philippines under the Department of Trade Industry (DTI).
eAccounting Buddy – refers to the services/product/brand offered by Esti Bookkeeping and Accounting Services.
Customer/s – you, any person, natural or juridical or any entity recognized by the Philippine law who wanted to acquire the services offered by Esti Bookkeeping and Accounting Services.
Accounting – is the process of recording financial transactions pertaining to a business. The accounting process includes summarizing, analyzing, and reporting these transactions to oversight agencies, regulators and tax collection entities.
Bookkeeping – Bookkeeping, often called record keeping, is the part of accounting that records transactions and business events in the form of journal entries in the accounting system. In other words, bookkeeping is the means by which data is entered into an accounting system. This can either be done manually on a physical ledger pad (Books of Accounts) or electronically in an accounting program (Cloud-based accounting software/s).
Taxation – is the inherent power of the sovereign exercised (independent state) through the legislature to impose burdens upon subjects and objects within its jurisdiction for the purpose of raising revenues defray the necessary expenses of the government.
Use of Services
Data and Documents needed from you
By availing our services, you are required to fill up accurately our online form to gather your following data:
Registered Name (DTI/SEC Registered Business Name)
Last Name, First Name and Middle Name
Complete Address (House/Unit/Building #, Street Name, Barangay, City/Municipality, Zip Code, Province)
Mobile Number (Written on your BIR Form 1901)
Email Address (Written on your BIR Form 1901)
Tax Identification Number (TIN)
Line of Business
Tax Rate Availed (Graduated Income Tax Rate or 8% Income Tax Rate)
Mode Of Deduction (if Graduated Income Tax Rate is availed) (Itemized Deduction or OSD (Optional Standard Deduction))
Name of Spouse, if married. (Last Name, First Name, Middle Name)
TIN of Spouse, if married.
Spouse’s Employment Status
RDO Code of Spouse if married.
You should submit/send the scan/picture copy of your Certificate of Registration (COR) or BIR Form 2303 and BIR Form 1901/1902 or application form to verify and check your details and tax type/s.
For us to enable to record your transaction, you willl need to send scan/picture copy of your Official Receipts/Sales Invoice (issued to your customer) and Official Receipts/Sales Invoice of your purchases and expenses. All Official Receipts/Sales Invoice you send to us will be checked and recorded to the appropriate eBook of Accounts and use to populate the Tax Return to be sent/submitted to the BIR.
You will need to answer/respond on the inquiries/clarifications regarding on the information/documents you supplied to us.
Cost of Services
To avail the services offered by Esti Bookkeeping and Accounting Services the customer needs to subscribe to on our plans.
Payment Obligation (Service Fees)
Invoice and payment instruction will be issued/sent to your enrolled email address three (3) day before the end of each month, starting in the month agreed on the service agreement form. eAccounting Buddy/Esti Bookkeeping and Accounting Services will continue to invoice you monthly until the Agreement is terminated.
Payment must be made every last day of the month using Debit/Credit Card, E-wallet, Over-The -Counter (OTC) payment through partner third party payment gateway. Official Receipts for the services provided by eAccounting Buddy/ Esti Bookkeeping and Accounting Services will also send to your email address.
In case there is no payment made on the stipulated date, you will be reminded through email, SMS or phone call. Recording of transaction on the eBook of Accounts and processing and filing of tax returns will be paused.
If the customer failed to pay and respond from our reminders/notices sent through email, SMS or phone call within three months, the agreement will be revoked.
Payment Obligation (Tax Payments)
Tax payments are different from the service fees. Service fees are the payment to eAccounting Buddy/ Esti Bookkeeping and Accounting Services to maintain and file your income tax returns. Tax Payments are the amount computed from your sales/revenue based on your tax rate taxpayer and needed to be remitted to the Bureau of Internal Revenue (BIR).
Your tax due can be paid to the accredited agent bank (AABs), we can also pay it on your behalf upon your request, we will bill it to you on top of your monthly fee, your tax due will be remitted to the Bureau of Internal Revenue (BIR) on time.
Tax payable are needed to pay on or before the due date sets by the BIR. We will inform you ahead of time regarding to your tax dues to be paid before the due date. Payments made beyond the due dates are subject to the penalties set by the BIR. eAccounting Buddy/ Esti Bookkeeping and Accounting Services are not liable to the penalties for late filing and late payments due to the customers (1) fails to send all the scan/picture copy of official receipts/sales invoice that needed to prepare and file the tax return. (2) customer fails to pay the tax due billed by eAccounting Buddy/ Esti Bookkeeping and Accounting Services ahead of time/before the due dates.
eAccounting Buddy/ Esti Bookkeeping and Accounting Services will use it best to summarize your financial data in accordance to existing rules and policies.
eAccounting Buddy/ Esti Bookkeeping and Accounting Services will calculate your tax to be paid based on the tax rules and regulations of the Bureau of Internal Revenue (BIR). All calculation will be based on the information and documentation (Official Receipts/Sales Invoice) you provided as customers.
eAccounting Buddy/ Esti Bookkeeping and Accounting Services will submit your tax dues, tax return forms and payments to the Bureau of Internal Revenue (BIR) as conveniently as possible.
By acquiring the services of eAccounting Buddy/ Esti Bookkeeping and Accounting Services, the customer assures the accuracy and authenticity of the information and documentation submitted.
Refund Policy for Service Fees
Service fee/monthly fee are not refundable unless it is an advance payment.
Refund Policy for Tax Payments
eAccounting Buddy/ Esti Bookkeeping and Accounting Services shall not process any refund of taxes, which is already remitted to the Bureau of Internal Revenue.
Emails, SMS and Communications
Reminders and notices will be sent to the email of the customer provided in the online form. Customer should ensure that there is enough storage/space to receive emails and checks his/her email frequently (frequently being about two to three times a week).
Some reminders and notices will be sent to trough SMS/Text message. Customer should ensure that the mobile number he/she entered in the online form is active and there is enough storage/space in the mobile phone to receive SMS.
By acquiring the services of eAccounting Buddy/ Esti Bookkeeping and Accounting Services the customer agrees to receive emails (Reminders/Notices/Confirmations) coming from firstname.lastname@example.org or from eaccountingbuddy.com domain. eAccounting Buddy will not spam you.
If there is no email received, kindly check your spam inbox, promotional inbox, update inbox or other inbox in your email. If our email found in this inbox you can add it to your mailing list to avoid our email getting spam.
Confidentiality and Data Privacy
eAccounting Buddy/ Esti Bookkeeping and Accounting Services ensure that all information, data and documents supplied and submitted to us is held as private and confidential. All information collected from you is only used to verify your identity and to accurately process your transaction and populate your tax returns.
We will never disclose, share or trade your information to the outside party.
Your debit/credit card data, account numbers used in paying service fees/tax dues are not stored in any of our databases. All sensitive information you supply during payment like debit/credit card number, account number is encrypted via Secure Socket Layer (SSL) technology*. All payment transactions are processed through a payment gateway provider.
*SSL or Secure Sockets Layer is a security protocol that creates an encrypted link between a web server and a web browser. The SSL certificate is added to websites of payment gateway provider to secure online transactions and keep the customer information private and secure.
Either party may terminate this agreement for any reason by providing thirty (30) day or one month’s notice in writing (“Termination Notice) to the other party.
Amendments to Terms & Conditions
eAccounting Buddy/ Esti Bookkeeping and Accounting Services may amend, add or remove to this terms and conditions. Any changes to this will communicate to customers.
Service Agreement Form
Service agreement from comprise the agreement of the “eAccounting Buddy/ Esti Bookkeeping and Accounting Services” and “customer”. The form contains the following:
Services (to be performed)
Necessary information materials